The letter is limited to three pages. It must include the following information:
- Problem/Opportunity Statement - Describe the situation or environment that created the need for this project or program.
- Intended Goals or Outcomes - Describe the measurable outcomes this project or program was designed to achieve.
- Documentation of Achievement - Describe quantitative or qualitative measures of the degree of success. Include copies of relevant materials, such as surveys, election results, media coverage, citizen evaluations, levels of participation and/or descriptions of citizen access.
- Budget and Use of Outside Resources - Provide details in regard to project budget, including quantity printed (if applicable). Describe other resources used and percentage of work produced in-house and by outside vendors.